15 Minute Reviews give managers a simple way to check in with employees after training is completed. In Greenius, you can create or activate a review, complete it as the assigned manager, and then make a satisfaction survey available for the employee afterward.
In this article:
Use an Existing 15 Minute Review
What happens after the review is completed?
Before Using 15 Minute Review
Before a 15 Minute Review will work properly, make sure the following are true:
The employee is assigned to a crew. Crews are required for Checklists, Tailgates, and 15 Minute Reviews to function properly.
The employee has an assigned manager. 15 Minute Reviews can only be completed by the manager assigned to that employee.
The review has been made active in the Review / Survey Library.
A start date has been set for the review if prompted in the library.
Create a New 15 Minute Review
In Greenius, navigate to 15 Minute Review > Create New Review / Survey
To the right of Create Employee Review, click the Create Review button
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On the Assign a Division, Frequency, and Review Name page, select:
Division
Frequency 💡Tip: 15 Minute Reviews can be completed on the schedule that works best for your team. Greenius support has recommended doing them quarterly, but they can be done anytime you prefer.
Check the box if you would like to Manually Set a Start Date > choose Start Date using the calendar
Enter Review Name
Click Save and Continue
On the few next pages, make any necessary edits or changes using the pencil or trashcan icons. Continue clicking the Save and Continue button until you reach the end, click Save & Done.
Do you want to create another Review? Choose Yes or No. If Yes, repeat steps above. If No, you will be taken to your Employee Review and Job Satisfaction Library page.
⚠️ IMPORTANT: Activate Review! On this page, you will need to find the Review you just created and click the circle to the left to activate it. Once the dot is active, click Save.
Use an Existing 15 Minute Review
Navigate to 15 Minute Review
Open the English or Spanish Review / Survey Library
Find the Review you want to use.
Confirm the Review is Active.
If you see a green Set Start Date button, set the start date before trying to complete the review in the app.
15 Minute Review Settings
In Greenius, navigate to 15 Minute Review > Settings. See the chart below this image for more details.
| Bell Curve | If you have more than one manager hosting these Reviews, you can switch this Bell Curve option to ON and it will average the scores out between the managers. Click Save to the right to save your changes. |
| Satisfaction Survey | If toggled ON, this setting allows employees the opportunity to review their managers. When a Review is conducted for an employee, they will see in their Training Profile a Review labeled Job Satisfaction Survey Ready to Complete. Click Save to the right to save your changes. Use the Setup a Satisfaction Survey section below for further instruction. |
| Additional comments | This setting will present a text box at the end of a Review for managers to leave additional comments and notes that managers and employees can refer back to later. Click Save to the right to save your changes. |
| Review Reminder Notifications | As a manager, set a reminder for yourself that you have a Review coming up for your employees. Set reminder time to either 1 Day Before or 2 Days Before. Click Save to the right to save your changes. |
Setup a Satisfaction Survey
If you want employees to complete a survey after their review, you will also need to create or activate a survey in the same area.
Go to 15 Minute Review > Create a New Review / Survey
Next to Create Job Satisfaction Survey, select Language, click the Create Survey button
Option 1: Click the large box labeled Create My Own Survey to create a survey from scratch
Option 2: Click on Greenius Job Satisfaction Survey based on the Greenius pre-made survey.Choose Brach, Division, Survey Name. Click Save when ready to move on.
Create, Edit and Delete survey questions as you see fit for this Survey. When finished, click Save & Continue.
Click Done at the bottom.
⚠️ IMPORTANT: Activate Survey! On this page, you will need to find the Survey you just created and click the circle to the left to activate it. Once the dot is active, click Save.
Complete a 15 Minute Review
Once the review is active, the assigned manager can complete it in the Greenius app / manager experience.
Sign in as a Crew Lead / Manager
Open 15 Min Review
Select the employee you want to review.
Work through the review and add comments if needed.
Complete the review.
What happens after the review is completed?
After a 15 Minute Review is completed:
The review results are posted to the 15 Minute Review reports.
That employee can then complete the Satisfaction Survey.
The survey appears only after the 15 Minute Review has been completed.
Troubleshooting
I can’t select an employee in the 15 Minute Review
If no employee names appear when starting a review, first check that the review is Active and that a Start Date has been set in the English Review / Survey Library.
The employee does not see the satisfaction survey
The employee will not see the survey until the 15 Minute Review has been completed.
Also confirm the survey is toggled on in the English Review / Survey Library and that the correct division is selected.
A survey did not send after the review
Survey availability is tied to the employee’s division. If the employee’s division was changed after the review was completed, that can affect whether the survey appears.
🎥 15 Minute Review Video
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